Contacting Your City Council via Email or in Person

Step 1.

Is the matter you wish to discuss on an upcoming meeting agenda? Visit the City of Sammamish calendar page to find upcoming agendas. Instructions for giving testimony in person or by mail are given on the agenda. There are also ways to watch the meeting from home, either live or at your convenience.

Step 2

Whether on the agenda or not, you can reach out to the City Council with your requests, comments and opinions. When writing your email, be sure to include:

• Your name, address, and phone number
• A clear subject line referencing the agenda item or the purpose of the email
• Your message. You can also include any relevant attachments, such as photos, documents, or other supporting materials that illustrate your point or request. If you’re requesting something from the city, be sure to ask for a specific response or next steps.

Step 3

Send to both the City Council and the City Clerk at citycouncil@sammamish.us and kkielsmeier@sammamish.us

Verbal Comment

Verbal comments carry more weight than written. You may provide up to 3 minutes of verbal public comment during the meeting by attending in-person at City Hall or virtually through Zoom. If you’re commenting via Zoom, you must pre-register with the Clerk. Comments are usually taken only at the beginning of the meeting.

The City Council and Planning Commission hold regular meetings, primarily on on Tuesdays and Thursdays. Coming to the meeting, even if just to show support for a cause, is a great way to get involved. The Schedule of Meetings is on the city's website.

How to Prepare for an Email

To ensure your email is effective and gets a response from your council member:

• Be clear and concise: Get straight to the point of what you're asking or discussing. Avoid using jargon or overly technical terms.
• Use proper grammar and spelling: Make sure to proofread your email for any errors in grammar, punctuation, or spelling.
• Include relevant attachments: If necessary, include photos, documents, or other supporting materials that illustrate your point or request.
• Be respectful and professional: Use a polite tone and language. Avoid using abusive or inflammatory language.
• Ask for action on specific topics: If you're requesting something from the city, be sure to ask for a specific response or next steps.

By following these tips and following the instructions above, you can effectively communicate with your city council members via email!

FAQs

Can I submit a request through email instead of in person?

While it is possible to submit requests via email, some matters may require an in-person meeting with your council member. Check with their office for specific guidance on what can be submitted by email and what requires an in-person meeting.

Can I cc other contacts on an email to my council member?

No, it is not recommended to cc other contacts on an email to your council member unless absolutely necessary. This can create confusion and may lead to delays or miscommunication.